Technology behind the Virtual office


Onefax is a technology used by virtual offices that improves the efficiency of faxes – a necessity for many small, medium and large businesses. The online faxing system makes it flexible and convenient to use and the high-end telephony technology used by Onefax is a massive benefit to many virtual office users. This sort of technology allows business owners to save money on products such as ink, paper and machines. As well as making monetary savings, the efficiency of using fax is also increased. Programmes and systems put into place by a virtual office provider will have a backup and support system – unlike a regular fax machine that does not keep a record of any documents.

Forwarding messages
Some virtual offices are provided by companies that choose to use email as a way of forwarding messages onto clients after a virtual receptionist has taken a call while others opt to use SMS or a voice mailbox service.


WebEx is a convenient way to participate in an online meeting in real time, which allows users to save on travel costs as well as time.


Large files as well as smaller ones can be accessed, collected, tracked and distributed with this easy-to-use system.

File transfer
This programme allows users to move files from their desktop to their personal Microsoft office portal that consequently enables them to access the files from any PC that can be connected to the internet, as well as print to a select location and share with colleagues worldwide.

Call patching services are another well-used technology in virtual offices and many telephone-focused companies can make use of this service. Another popular service is known as fax-to-email and this means that you can access to your faxes even when you are not with your fax machine, enhancing your ability to communicate with others from wherever you are. Virtual offices run on many technologies from simple forms such as call handling and forward services through to more complex technologies such as Onefax.

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